Equipping students with an education of a lifetime. Established since 1886, 133 years of academic experience. Academic offerings with 100% online courses, a variety of majors and minors to choose from.
Equipping students with an education of a lifetime. Established since 1886, 133 years of academic experience. Academic offerings with 100% online courses, a variety of majors and minors to choose from.
Equipping students with an education of a lifetime. Established since 1886, 133 years of academic experience. Academic offerings with 100% online courses, a variety of majors and minors to choose from.
The Office of the Registrar supports the College’s strategic goal of a student-centered campus. The Registrar’s staff is committed to provide responsive and accessible services while adhering to academic policy and higher education regulations, including management of course credit, conferral of degrees, and archiving and preserving the integrity, accuracy, and privacy of academic records. The staff functions as an academic service provider in support of students, faculty, staff, alumni and the public.
Registrar’s Office
2058 Garfield Ave.
Lynchburg, VA 24501
Phone: 434-528-5276
Fax: 434-528-2705
registrar@vul.edu
Mon. – Fri. 8:00 A.M. – 5:00 P.M.
For a two-week period, beginning on the first day of the university-defined term or the start of each 8-week session, students may add or drop classes and receive a 100% refund of tuition and fees.
View the online Course Schedule.
ADD/DROP PROCEDURE
Before Term Starts: Students may change their class schedules online until the day before the term starts.
Graduate Law students are issued a “time-ticket” for their online registration period.
After Term Starts: Students must complete the online Add/Drop Request Form to request schedule changes. One’s Student ID and the following information located in the semester course schedule are required to complete the form:
Course Reference Number (CRN – a 5 digit number)
Subject (e.g., ENGL)
Course Number (e.g., 101)
Section (e.g., 01)
Number of Credits (normally 3)
Please save or print the receipt that you receive when you submit your registration request. This is confirmation that you have successfully submitted the request.
REFUND
During Add/Drop Period:
100% refund of tuition and fees
After Add/Drop Period:
No refund
Courses dropped after week one will appear on the student’s transcript with a “W” or “WF” grade
Course Lab Fees:
Non-refundable after the second week of classes or first week of summer sessions
If necessary, the university reserves the right to make adjustments in charges and refunds
Please review the chart for a listing of AP Exams and College of Arts & Sciences equivalents and credits.
Auditors are students who enroll for a credit course on a noncredit basis. They must enroll through regular admission procedures. Audited courses appear on transcripts without credit.
Students auditing a course will pay half of the tuition fees and financial aid will not be applied to such courses. Students taking courses for credit shall be given enrollment priority over auditors.
The Virginia University of Lynchburg can help you complete your degree faster by maximizing your qualifying transfer credits. Review information on undergraduate transfer credit and flexible transfer options.
The Virginia University of Lynchburg can help you complete your degree faster by maximizing your qualifying transfer credits. Review information on undergraduate transfer credit and flexible transfer options.
All Degree Verification process is done in house. Please contact the Registrar’s Office for further assistance.
FEE PAYMENT
Please wait for 2 to 3 business days submitting your application, then pay the fee in person at the Business Office. The following will prevent VUL from releasing transcripts or ordering a diploma/certificate:
Failure to pay the fee
Failure to complete Student Loan Exit Counseling
A $25 late fee will be assessed on all first-time graduation applications submitted past the deadline.
DEGREE CLEARANCE PROCESS
For questions regarding degree clearance, please contact your advisor. Once your advisor has completed your preliminary degree clearance audit, s/he will send your paperwork to your school for approval and notify you via email. After your school reviews your paperwork, it is sent to the Registrar’s Office. If all your requirements are complete, the Registrar’s Office will post your degree and you will receive an automatic email notification at your VUL email account to let you know that it has been posted.
TIMEFRAME
Degrees are usually posted within 7 business days of receipt from the schools. The Registrar’s Office is aware that many students have deadlines for job applications, licensure, raises, etc. and we work to process degree paperwork as quickly as possible.
Students earning a degree will have a complimentary degree-posted transcript sent to the address on file with VUL. This transcript is intended for your records and will not be sent to someone other than the graduate.
Diplomas and certificates are ordered from the printer at the end of each month (bi-monthly during high volume times) and generally arrive within 6 to 8 weeks. You will receive an email when the diploma and/or certificate is mailed so that you have a better idea of when to expect delivery.
GRADUATION POLICY
For important information concerning graduation requirements, please note the Virginia University of Lynchburg’s Graduation Policy, as described in the university catalog.
Graduation Date: The official date of graduation or certificate completion is based on the completion of degree/certificate requirements for each student and is determined by the semester in which the student completes all degree program requirements. The official graduation date is NOT based on when the student participates in commencement.
Degree Conferral Dates: There is one official university conferral date per semester. Students who complete their degree requirements (dissertations, theses, and portfolios must be Accepted) anytime within a semester will be given the official degree clearance date for that semester. Degrees are posted on or after the official university degree date for the semester. Please refer to the academic calendar for specific dates. The official degree conferral dates for 2018 are May 12 for spring graduates, August 18 for summer graduates, and December 22 for fall graduates.
Issuance of Diplomas/Certificates: Diplomas and certificates will be issued only after all graduation requirements have been met. This includes clearing any outstanding balance, library fine and/or parking fine.
New Graduation Application: If a student is not cleared in the term for which the graduation application is filed, a new graduation application must be submitted for the subsequent term in which all requirements are met. The graduation fee, however, is only paid once.
F-1 Student Visa Holders: If you are an on-campus F-1 student visa holder, you must submit the F-1 Student Program Completion Form to the International Student Office (ISO) at least 45 days prior to your graduation date. For more information, contact the director of the International Student Office at 434-582-5276
The Virginia University of Lynchburg diplomas and certificates will be issued and posted on transcripts only after all graduation requirements have been met. This includes clearing any outstanding balance, library fine and/or parking fine. One complimentary copy of your transcript will be sent to you when your degree is posted.
LOST, DAMAGED OR ERRONEOUS DIPLOMAS
Graduates are responsible for ensuring the accuracy of their address after graduation and updating it if necessary. If no address is provided, the final active address listed in in our records is used. If the diploma is returned as undeliverable, additional fees may apply to ship the documents to a forwarding address. If the diploma is misdirected because the graduate has not updated their address and the diploma is not returned, the graduate must order a replacement diploma.
Graduates must report any errors or issues with their diploma within thirty days of receiving it. Graduates must report any missing/undelivered diplomas within ninety days of their degree posting. Beyond these timeframes, they will be charged a replacement fee (see below).
If your diploma has been lost or damaged, you may order a replacement diploma by submitting a Diploma Replacement Form to the Registrar’s Office.
Replacement fees –
$30 (diplomas issued after July 1, 2006)
$50 (diploma issued prior to July 2006)
Pay online through the Business Office website: Select “Request for Student Records (Diploma, Transcripts)” under “Miscellaneous Payments.”
Pay by check or money order payable to:
Virginia University of Lynchburg Registrar’s Office
2058 Garfield Avenue Lynchburg, VA 24501
Please refer to the Commencement website often for the latest and most accurate information on graduation-related activities and ceremonies. For additional information, please contact the Registrar’s Office.
GRADUATION APPLICATION
In order to officially graduate and/or participate in Commencement, candidates must first complete their graduation application or certificate application (as the case applies).
Deadline: September 15 for fall graduates; December 1 for spring and summer graduates.
Late Fee: $25 on first-time applications submitted past the deadline.
DEGREE CLEARANCE/POSTING
Wondering when your degree will be posted? Access information about the degree clearance process. For information regarding your specific paperwork, please contact University Advising.
STUDENT LOAN EXIT COUNSELING
If you are graduating from your degree program and utilized federal student loans, you must complete Loan Exit Counseling before you can receive your final official transcript and diploma. Loan Exit Counseling can be completed online at www.studentloans.gov. You can also attend an on-campus exit counseling group session at the end of the semester.
COMMENCEMENT & COMMISSIONING CEREMONIES
Commencement 2018 will be held on the Virginia University of Lynchburg campus in Lynchburg, VA on Saturday, May 12, 2019. In the past, the processional has begun promptly at 9:15 a.m. and the ceremony ended approximately at noon. Commissioning Services vary by school.
For more details about Commencement & Commissioning, including information about RSVPs and regalia, please visit the Commencement page. Answers to Frequently Asked Questions are helpful as well.
All Enrollment Certifications are processed In-house. Processing the form takes 3-5 business days.
Please Note: Only certifications for past or present enrollment will be issued. Certifications for future terms cannot be issued regardless of registration status for any future term.
LOAN DEFERMENT FORMS
Loan Deferment forms from your lender may also be mailed or faxed to the Registrar’s Office for processing. Please refer to the introduction of this page for contact details. Processing forms takes 3-5 business days.
INCORRECT STATUS OR DATE IN WEBCONNECTGRADPRO
If your enrollment status or pending graduation date is reflected incorrectly in webconnectgradpro, please submit the Time Status/Expected Graduation Date request.
For more information on loan deferment, refer to the Loan Deferment FAQ section of Resources.
Learn more about transcript services for new applicants, students and alumni.
Enrollment Verification Request From
Transcript Request Form
Veteran Enrollment Form
Most forms require Adobe Acrobat to view and print, and must have the appropriate signatures for authorization. We are currently unable to accept digital, electronic, or cursive font signatures.
You can submit completed forms through email, fax, mail (please clearly mark your return address on the carrier envelope) or by dropping them off at the Registrar’s Office. The introduction of this page contains all contact details.
Robbi Adams
Registrar
radams@vul.edu
Greg Langhorne
Assistant to Registrar
glanghorne@vul.edu
Alisa Davis
Assistant to Registrar
adavis@vul.edu
The Family Educational Rights and Privacy Act (FERPA) is a federal law that protects the privacy of student education records. The law applies to all schools that receive funds under an applicable program of the U.S. Department of Education (20 U.S.C. § 1232g; 34 CFR Part 99).
FERPA rights apply once a student is considered “in attendance” by the institution. Virginia University of Lynchburg defines “in attendance” as being registered for at least one class at 12:01 a.m. on the first day of the student’s first term, as determined by the official University Academic Calendar.
Students who want to review their educational records must make a written request to the Registrar’s Office listing the item(s) of interest.
EDUCATIONAL RECORDS
Educational records include the files and their contents that are maintained by official units of the university. They do not include:
Records of instructional, administrative and educational personnel that are the sole possession of the maker and are not accessible or revealed to any individual except a temporary substitute authorized by the maker.
Records of a law enforcement unit.
Student health and counseling records.
Employment or alumni records.
DOCUMENTS THAT STUDENTS MAY NOT INSPECT AND REVIEW
Financial records of parents or guardians.
Confidential letters and recommendations associated with admissions, employment or job placement, or honors to which they have waived their rights of inspection and review.
Education records containing information about more than one student, in which case the institution will permit access only to that part of the record that pertains to the inquiring student.
RECORDS OF WHICH STUDENTS MAY NOT HAVE COPIES
Academic records for which a financial hold exists
Transcripts of an original or source document which exists elsewhere.
Students will be charged for these copies.
Students who believe that their educational records contain information that is inaccurate or misleading, or is otherwise in violation of their privacy or other rights, may discuss their concerns with the registrar. If the registrar agrees with the students’ requests, the appropriate records will be amended. If the registrar does not agree, the students will be notified within 30 days that the records will not be amended and of their right to a hearing.